Open Enrollment is the period each year (October 15 - November 15) when employees have an opportunity to elect or make changes to certain benefit plans offered by Georgetown University to faculty and staff. Elections made during open enrollment generally take effect the following January 1.
During Open Enrollment the Office of Faculty and Staff Benefits provides all benefits-eligible employees with Open Enrollment newsletters and guides, hosts informational outreach sessions, fairs, and enrollment labs.
The following plans are subject to Open Enrollment rules:
These Open Enrollment rules are outlined in the Internal Revenue Code and all Employers who sponsor benefit plans subject to these rules must comply with them. Additionally, any policies an employer makes regarding their benefit plans must be consistent with these Open Enrollment rules.
These rules, and our policy, state that once you make your elections regarding plan participation, your elections must remain in effect for the entire plan year. Please note this applies even if you choose to pay for your insurance premiums with post-tax dollars.
Insurance Premiums
New for 2008
Enhanced Survivor Benefits
Georgetown University is pleased to provide new business travel accident (BTA) coverage and an increased basic life/basic AD&D insurance benefit - increased from $5,000 to $20,000 - at no cost to faculty, AAP and staff. Additional enhancements include voluntary AD&D for employee and family and increased maximums for supplemental life and dependent life coverage. As of January 1, 2008, MetLife will be the insurer of these benefits for Georgetown University.
Most supplemental life participants will see a decrease in their monthly rate for 2008. During this initial open enrollment, eligible employees will have a one-time opportunity to increase their supplemental life coverage by one times salary up to a maximum of $500,000 without evidence of insurability; likewise, increases in spoual life coverage can be made up to $30,000 without evidence of insurability. Additional increases to coverage may be made during this time. Approval will be subject to a simplified underwriting process for this open enrollment.
Supplemental life, voluntary AD&D, and dependent life elections and changes are limited to upon first being hired and during open enrollment.
Kaiser: $0 Copay for Preventive Care
The Kaiser plans will provide 100% coverage for preventive care benefits such as:
- Routine physical examinations
- Well-woman exams (including pap smears and screening mammograms)
- Well-child exams
- Routine age-based immunizations
- Bone mass measurements
- Prostate cancer screening exams (including routine screening prostate specific antigen (PSA) tests)
- Colorectal cancer screenings
- Cholesterol screenings
GUWellness: Mind, Body, Soul
This is university-wide initiative to provide faculty, AAP and staff with tools, resources and support to achieve their wellness goals and create a culture of wellness at Georgetown University. During October and November, featured events will include GUWellness Fairs with free flu shots, health screenings and seated massage; free comprehensive health assessments offered through our medical plans; and the launching of a new wellness website for faculty and staff: http://wellness.georgetown.edu (coming October 15).
2008 Open Enrollment Resources
2008 Open Enrollment Events
Meet the Plans: Representatives from the medical, dental, vision, FSA and life insurance plans will be available to answer your individual questions.
Monday, October 15
11 a.m. - 1 p.m.
Leavey Program Room
Wednesday, October 31
11 a.m. - 1 p.m.
Warwick Evans Room, Building D
Benefits Outreach Sessions with Charles DeSantis: Chief Benefits Officer, Charles DeSantis, will provide an overview of current benefit offerings and updates for 2008.
Wednesday, October 17
10:45 - 11:30 a.m.
Leavey Program Room
Tuesday, October 23
10:45 - 11:30 a.m.
McShain Lounge Large
Monday, October 29
10:45 - 11:30 a.m.
McDonough 110, Law Center
Tuesday, October 30
10:45 - 11:30 a.m.
McShain Lounge Large
Tuesday, November 13
2:15 - 3:00 p.m.
Warwick Evans Room, Building D
Thursday, November 15
10:30 - 11:15 a.m.
Room 1300, Harris Building
3300 Whitehaven Street, NW
Enrollment Labs: Representatives from the Office of Faculty and Staff Benefits Office will be available to answer your benefits questions and assist you in your 2008 enrollment.
Wednesday, October 17
11:30 a.m. - 1 p.m.
Leavey Program Room
Tuesday, October 23
11:30 a.m. - 1 p.m.
McShain Lounge Large
Monday, October 29
11:30 a.m. - 1 p.m.
McDonough 110, Law Center
Tuesday, October 30
11:30 a.m. - 1 p.m.
McShain Lounge Large
Monday, November 12
11:30 a.m. - 1 p.m.
Leavey Program Room
Tuesday, November 13
3:00 - 4:30 p.m.
Warwick Evans Room, Building D
Thursday, November 15
11:15 a.m. - 1 p.m.
Room 1300, Harris Building
3300 Whitehaven Street, NW
GUWellness Fairs: Meet medical and dental plan representatives; take advantage of free screenings and flu shots; enroll in your 2008 benefits.
GUWellness Fair for night shift staff
Wednesday, October 24
11 p.m. - 12:30 a.m.
McShain Lounge Large
Free flu shots, health screenings, plan representatives
GUWellness Fair @ Harris Building
Friday, October 26
11 a.m. - 1 p.m.
3300 Whitehaven Street, NW
Free flu shots, limited health screenings, seated massage, plan representatives
GUWellness Fair @ Main Campus
Wednesday, November 7
10 a.m. - 2 p.m.
Yates Field House
Free flu shots, health screenings and consultations, seated massage, plan representatives, wellness professionals, giveaways and more
GUWellness Fair @ Law Center*
Thursday, November 8
11 a.m. - 2 p.m.
12th Floor Gewirz
Health screenings, seated massage, plan representatives
*free flu shots and wellness representatives will be available at the annual Law Center Health Fair taking place 12 - 5 p.m. on October 17.
