Adjunct Resources

Fall Course Preparation Timeline

Spring Course Preparation Timeline

Human Resources

• Official appointment, payroll, and minimum course enrollment
• Official University ID - your GOCard
• NetID and Password
• Transportation to Campus
• Adding My Faculty Profile Online
• Office Resources - Mail, Xerox, Office Space (and library's "office hours" program with free coffee and pastries for faculty and students) 

Technology

• University Technology Resources Overview
• Gelardin New Media Center
• CNDLS
• Georgetown Email Account
• Faculty E-mail Listserv
• Blackboard
• Classroom Audio/Visual/Technology Support
• Showing Movies for Class
• Faculty Access+ (need this for grading)
• Survey Tools 
• Online journal subscriptions

Policies

• Faculty Handbook
• Adjunct Faculty Office Space and Computing
• Copyright Policies
• New - Intellectual Property Policy (supercedes policy from 1999)
• Graduate School Student Policies
• CCT Student Manual

Course Preparation and Materials

• Syllabi
• Course Rosters
• Book Orders
• University Academic Calendar
• Listing your Course
• Course Cancellation Policy
• Library Reserves
• Reading Packets
• Incomplete Grades
• Purchase Request Form
• Grading

Resources for Students

• Student Writing Guide (Developed by Professor Irvine)
• GU's Writing Center (to assist students with various writing needs)
• Georgetown Student Services (health and wellness, spiritual, campus activities, service, safe rides transportation, etc.)
• Learning and Disability Support Services

Faculty Research

• Graduate School and External Resources/Funding for Research Support
• CCT Bibliographer 

Thesis Advising

• Thesis Advising
• Electronic Thesis Web site 

 

 

Payroll, Official Appointment, and Minimum Course Enrollment

To ensure that you are entered into the GU payroll system as quickly as possible, Tonya Puffett, CCT Business Manager, or call: (202)687-4824. Tonya will let you know which documents she will need from you in order to process your appointment. Once you have provided your paperwork, and it has been processed through the university, you will receive an official letter from the University Provost detailing the terms and conditions of your appointment.

Please note, a minimum of six CCT students must be enrolled in your course by first day of registration for that semester, or the course will be canceled. You will receive a portion of your adjunct salary for your course preparation. Please discuss details with CCT's Business Manager.

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GOCard - Georgetown ID Card

The GoCard is a credit-card sized identification card used by all members of the Georgetown community. While there are many more student uses, you will need a GOCard in order to use library resources, access campus events, use the Georgetown University Transportation Shuttle, and use the athletic facilities or attend games.

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Your NetID and password

A NetID is an automatically assigned, unique electronic identifier for each person at Georgetown. You will need your NetID to submit students' grades, access Blackboard for courses, and make payroll and benefits changes. You will be assigned a temporary NetID password, which you must change within a week of issuance. 

If you have questions or concerns about your NetID, contact the CCT office for further assistance.  Please note that you can only review your NetID while on campus. 

If you don't have your temporary password, you have two options to get one.

1. Submit a password change form by fax, accompanied by a copy of a photo ID, and UIS will call you with your new password. 
2. Go in person, with Photo ID in hand, to the UIS office in St. Mary's Hall, Room G-39. Hours for the Service Desk are:
   Monday - Thursday 9 a.m. - 9 p.m.
   Friday 9 a.m. - 5 p.m.
   Sunday 5 p.m. - 9 p.m.
3. This password reset will create a temporary password good for only about 72 hours. As soon as possible after the Help Desk confirms the reset, go to https://netid-mgmt.georgetown.edu/passwd/ to create a permanent password. If the temporary password expires, you have to start over.

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Transportation to Campus 

Parking is limited on campus, so if possible, please take public transportation. Directions to campus and transportation options are detailed online.

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Adding My Faculty Profile Online

In order for you faculty profile to appear on the CCT website, you must enter it at http://explore.georgetown.edu. Login on the right side of the screen with your NetID and password.  Follow prompts to add your information.

 

Technology Resources

The Faculty Guidebook for Technology, Teaching & Research covers the various technology resources available to faculty for teaching and research.

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Georgetown Email account

The university sends most important information to your Georgetown email account, so you must activate your email account to make sure you are receiving university notices.

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Blackboard

Blackboard allows you to view students in your courses, e-mail them by setting up a discussion/e-mail list, and post a readings and music files for class - in addition to other uses.  You must activate Blackboard before you or the students in your class can use it. You will need your NetID and password to use Blackboard.

Faculty can add other students not enrolled in the class, including TAs, to their course's Blackboard list.

For instructions on using Blackboard, please refer to the Blackboard Course Management System.

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A/V Support for Classes

CCT faculty and teaching assistants can arrange for audio video materials directly through (CETS) Classroom Educational Technology Services.

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Movies

Weekly showings of movies will require a regularly scheduled film lab to be submitted with the course schedule. A classroom will be regularly available for the viewing.

Online Journal Subscriptions and Survey Tools

In addition to the academic journals that you may access through the Georgetown University library website (using your Net ID), CCT also subscribes to a number of online journals and sites, including the Chronicle of Higher Education, the Economist, the Financial Times, Salon.com, The New Republic and SurveyMonkey.com. For username and password information, contact the CCT front desk at (202) 687-6618 or e-mail the front desk.

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Faculty Handbook

The Faculty Handbook covers all faculty guidelines and resources and is available online. 

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Office Resources

Xerox/Scanning: Xerox machine can be used to make copies, or scan materials.  Scanned materials can be sent from the front desk computer to your email account.  Obtain Xerox password from the CCT front desk employees.

Mailboxes: You have a mailbox in Suite 311.

Office Supplies: CCT maintains two supply cabinets (down the hall to faculty offices) with various office supplies for your use. Please see a front desk staff member if you would like to order items not in the cabinets.

Office Space: We have very limited space and are not able to provide private space for adjunct faculty to meet with students.  Options are

• Meet with students in CCT lounge or after class
• Meet with students in Lauinger coffee shop via their “office hours” program. Make a reservation, the library reserves a table for you and provides free food and drinks for you and your students who meet with you.
• Request a faculty carrel in the library to put your books and belongings in for the semester.
  

Faculty Listserv

You will be added to an e-mail list, cctfaculty-l@georgetown.edu, for important announcements. You can post to this listserv from the email address by which you are subscribed. Contact Angelica Compton if you have questions or if you experience problems with the listserv.

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Syllabi

Upload your syllabus to the University's website via Explore by these dates:

• Spring classes: December 2
• Summer classes: April 14
• Fall classes: August 15

The syllabus should include:

• Your contact information and your office hours 
• Course number, day, time and location of the class 
• A list of all readings/materials to be purchased and where they can be found
  • Make sure that the students can easily obtain all books/articles before you include them on your syllabus
  • All books/articles that you expect students to purchase, or want to have available, should be put on reserve at Lauinger Library
• A synopsis of the general focus for each week
• Reading/Homework assignments for each week
  • It is reasonable to expect students to read approximately 130 or more pages per week
  • Some professors divide their readings between assigned and recommended readings, and this seems to work well with the students
  • Most important--based on student feedback--is that the readings be relevant to class discussions
• A description of what you expect from the students in the class
• Due dates for all major projects and papers
• Components of the grade (ex: 50% final paper, 50% weekly short presentations, etc.)
  • If participation is a criteria, use concrete standards (such as an attendance record or contributions to online discussions) by which to measure.
  • Grading criteria should be listed in the syllabus in percentages, i.e. 30% final paper, 30% class participation, etc.
  • Keep in mind that students like to get feedback on how they are doing before it's too late to do something about it.
    

It is especially important to complete and submit your syllabus on time.  Students want to view the content and requirements before classes begin. A snappy syllabus and course description can increase the number of students who will enroll in your course. 

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Course Rosters

Use Faculty Access+ to obtain a list of students enrolled in your class(es). You can also email all the students enrolled in your class using Faculty Access+.

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Book Orders

Course texts are ordered through the Georgetown University Bookstore via the faculty eDoptions website.    

1. Follow prompts.
2. New users should input 873 as their password.
3. After placing your order, you may want to follow-up by telephone, particularly if you have any problems: 687-7525.
4. Please make an effort to order your books at least one month before the start of classes to ensure that books are available in a timely fashion.

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Listing your course

Summer and Fall courses must be submitted in January. Spring courses must be submitted in September. The Academic Program Manager will be in touch with you regarding course details. The course will also be listed on the main Georgetown University Web site, so it is visible to students and faculty in other programs.

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Course Cancellation Policy

Courses taught by adjunct faculty must have a minimum of six CCT students registered by the first day of regular registration for the semester, or the course will be canceled. CCT reserves the right to cancel adjunct courses prior to the semester as student demand fluctuates. Adjunct faculty will be paid a portion of the salary to comnpensate them for course preparation.  See CCT's Business Manager for details.

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Library Reserves

There are two options for reserving course materials:

1. Place materials on electronic reserve (e-reserve), meaning the library will scan materials and have them available online for students to read or print
   • Processing may take TEN OR MORE business days
   • Only articles are placed on electronic reserve (good alternative to course packets) 
   • Limit of 40 electronic reserve items that can be put on reserve for each course.
   • E-reserve forms can be accessed from the library website.
     • Forms must be physically submitted along with the materials you want to have put on reserve to the library circulation desk.
     • The requesting professor must sign all photocopy/electronic reserve request forms
2. Put materials on reserve, which means the students can PHYSICALLY check them out for a few hours to copy or read
   • There is no limit on the amount of books that a professor may place on reserve for a class
   • Book reserve forms can be accessed from the library website

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Reading Packets

Lauinger Library is willing to make course packets but only if it is not overwhelmed with other tasks. In other words, there are no guarantees during peak times. Using the reserves/e-reserves for your course materials is usually a more reliable option.  Other important things to know about course packets:

• The library holds the professor responsible for purchasing any packets that are left over, so your numbers need to be accurate.
  • You can check enrollment for your class on the Registrar's Web site. Select the semester, then select your department and course. Click on "Available seating."
• To arrange for a packet to be made by the library, contact (202) 687-7476.
• Going through the library can occasionally be less expensive than going through the bookstore

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Copyright Policies

Remember that all packets, handouts and reserve material must comply with Georgetown copyright policy, which generally follows the American Library Association's Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use. The Model Policy outlines "fair use" rights in the academic environment for classroom teaching, research activities and library services. Items are usually considered to fall under the "fair use" doctrine if they are printed/copied/distributed a single time and are no more than:

1. One chapter from a book;
2. An article from a periodical or newspaper;
3. A short story, short essay, or short poem, whether or not from a collective work;
4. A chart, diagram, graph, drawing, cartoons or picture from a book, periodical, or newspaper.

Subsequent uses of the same material by the same professor for the same class will require that the professor request permission to copy materials as they would no longer be covered by "fair use".

The Georgetown University Counsel's Office has compiled an exhaustive document regarding copyright policies for the Georgetown learning environment, including policies regarding digital works. All Faculty are encouraged to read Copyright Issues in Higher Education: A Guide for Georgetown Faculty.

 

New- GU's Intellectual Property Policy (supercedes other policy from 1999)

Download the new Intellectual Property Policy

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 Purchase Orders

Need a book, movie or journal for your course that the library does not have? Faculty can request items from the library by submitting a Purchase Request Form.

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Periodic showings of films can be dealt with in one of three ways:

1. Put the film on reserve at Gelardin New Media Center. Students may visit the library at their convenience to view the film. 
2. Arrange for a showing of the film in the CCT conference room. Contact Heather Kerst to book the room.
3. Consult with the registrar to find an available room on campus for your film showing. Contact the CCT Office for help with the process.  

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Grading Policies

• Be sure to use the appropriate grading system for each student. The grading system for undergraduate students is different than the one for graduate students. Please see the Undergraduate Bulletin and Graduate Bulletin for the separate policies. **Note that undergraduate students cannot receive an Incomplete grade.
• If you announce that you will have a mid-term or quizzes, please follow through, unless you come to some alternative arrangement with the students during the semester (as noted above, all grade criteria should be clearly outlined on your syllabus). 

The grading is as follows: A, A-, B+, B, B-, C, & F.  Graduate students may request an incomplete grade (I), which is given at each professor's discretion and must be resolved to a completed grade within a specified timeframe. The Professor may also give a student an incomplete grade even if a student does not request it. Please refer to Graduate School Policies for more information.

All Faculty must use Faculty Access+ to submit grades for their courses.  This feature is activated each semester about a week before classes end.
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 Incomplete Grades

If a student can not finish the coursework by the end of the semester, he or she can request that you give more time to finish. It is your discretion to approve the request given the reasons. If approved, you need to:

1. Submit a grade of I (Incomplete) for him or her during the grading period.
2. Give him or her a deadline for the submission of the work. The deadline can not be later than a semester after the course was offered. Earlier deadlines are encouraged.
3. Notify the Academic Program Manager of the deadline you set, and she will send the student, with copies to you, the Graduate School, and the International Student Advisor as necessary, an Incomplete letter, formally noting the deadline.
4.  When the student submits the work, give the Academic Program Manager the final grade, and she will submit a grade change form to the Graduate School.

Please do not leave a course ungraded at the end of a semester. The grade should either be submitted with the work you have received or with an Incomplete if requested and granted.

With the exception of medical or emergency issues, students who request more time to complete coursework should be marked lower in relation to other students who submitted the work on time. They have simply had more time to do the work. An example is that instead of starting grading at the A level, make an A- the highest grade possible. More information on changing grades is available in the Graduate School Bulletin. Please print the Incomplete Form, fill it out, and return it to Heather Kerst.

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Graduate School Resources for Faculty

The Graduate School of Arts and Sciences provides research support to faculty through six institutional programs. Their Research Support Page also contains information on visiting scholars/researchers, the Institutional Review Board for the Main Campus, task forces, and faculty committees.

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CCT Bibliographer

CCT's bibliographer in Lauinger Library, Bill Olsen, is available to
help faculty and students with research and library needs for CCT.
Should you have any questions, please contact him at wco4@georgetown.edu.